Compliance Manager / Finance Assistant
PRIMARY RESPONSIBILITIES:
The Compliance Manger will conduct periodic internal program reviews or audits, investigate, and/or direct compliance issues, and identify problem areas that require remediation. This role will communicate written policies and procedures per state and federal grants of the Emergency Solutions Grant (ESG), Housing Opportunities for Persons with AIDS (HOPWA), and HUD’s Housing First permanent supportive housing program. The Compliance Manager will assist Program Director (PD) and case managers with filing annual reports with regulatory agencies, and train case managers on compliance topics. The Compliance Manager will also document compliance activities; research emerging issues, provide updates, and collaborate with management and the appropriate case managers. Assistance will also be provided to the Finance Manager and Chief Financial Officer (CFO) platform as needed. Duties may include making in-house utility payments, data entry via QuickBooks, records filing, printing, and mailing of agency checks, audit assistance, and support with vendor communications. Learn and familiarize the required Homeless Management Information System (HMIS) database.
DUTIES:
HOPWA, ESG, & Housing First:
- Review physical client files to verify all documentation is present, complete, and in the correct order.
- Review HMIS to ensure all necessary client information has been entered and is up to date (case notes, household members, ROI, entry/exit, current case manager, service transactions, etc.).
- Review financial assistance requests to verify completeness and allowable expenditure.
- Review grant applications to ensure program requests are all eligible under the grant guidelines.
- Collaborate with case managers on grant reporting (NIP, CAPER, other reports as needed).
- Attend any relevant trainings, webinars, meetings, etc. as required and ongoing.
Finance Assistant:
- Duties may include making in-house utility payments, data entry via QuickBooks, records filing, printing, and mailing of agency checks, audit assistance, and support with vendor communications.
General Duties:
- Assists with special events as assigned, including but not limited to Chef’s Challenge, Adopt-A-Family, Here for Good, Canstruction, Pride, and the community garden.
QUALIFICATIONS:
- Bachelor’s degree, advanced degree preferred and/ or a combination of experience that provides the knowledge, skills and abilities required. Training in social sciences preferred.
- Commitment to Covenant House’s Mission Statement.
- Working knowledge of Social Work values, principles, and ethics.
- Experience in counseling, crisis intervention, and conflict resolution is preferred.
- Ability to effectively interact and foster rapport with a wide variety of people at once, in a manner that positively reflects Covenant House programs, personnel and policies.
- Demonstrated project management skills, including the ability to work effectively as a member of the team.
- Ability to coordinate own activities; ability to manage time, evaluate progress, and adjust activities to complete work within established time frames.
- Ability to be open to new ideas, take on additional responsibilities, and work on program development.
- Proficiency with QuickBooks and Windows applications.
- Valid Driver’s License and mode of transportation.
Please email your resume; cover letter; and three references to Briana Martin at [email protected], by midnight, February 9, 2024.